AWS Account Provisioning

The University of Pennsylvania maintains an AWS@Penn Organization umbrella under which we manage AWS accounts created since August 2020. CETS originally created AWS accounts with Basic Support under the SEAS umbrella Organization which are NOT integrated into AWS@Penn, but can be transitioned to the AWS@Penn Organization upon request.

Benefits of AWS@Penn integration

  • Security: PennKey Single Sign-On convenience (with Multifactor Authentication), and compliance peace of mind (https://www.isc.upenn.edu/security/data-box-amazon)
  • Support: Gain access to AWS Enterprise Support
  • Simplicity: Centralized billing (business office handles accounting and charges directly to budget / grant; no need to supply your personal credit card information)
  • Spending Reduction: The University’s Data Egress Waiver provides refunds for 100% of global data egress costs so long as those costs represent 15% or less of the overall organization’s spend with AWS.

Requests

If you wish to open an AWS account for SEAS supported activity, please provide the following four required pieces of information in an e-mail to aws-help@seas.upenn.edu:

  • Account Name
    • RESEARCH GROUPS: A short name for this account related to your research project (e.g. robot-ai), all letters, numbers, and dashes, starting with a letter
    • COURSES: DEPT-COURSE#-SEMESTER-SECTION (e.g. cis-565-2020c-001), where a=Spring, b=Summer, c=Fall, and section is omitted if there is only one section
  • Budget Name/Code to be charged for expenses incurred by this AWS account
    • Please obtain faculty chair approval if this is an academic request for courses
    • This is required even if AWS has given you credits toward usage; the budget will only be charged if you exhaust the provided credits
  • PennKey username(s) of whomever needs to login to the AWS account
  • Name of faculty advisor / PI who is responsible for the activity of this account; if this is not you, please CC: that responsible party when sending in your request

Expectations

You will be provided with:

  • a URL which lets you login to the AWS@Penn portal with your PennKey username and password
  • basic directions for logging in and obtaining support from AWS

You will be responsible for:

  • all costs associated with using AWS resources under this account
  • maintaining security of any resources (including, but not limited to, security patches for operating systems, secure permissions for data, secure policies for administrative access, secure network controls)
  • abiding by the Acceptable Use of Electronic Resources policy

Please allow at least three business days from receipt of request (or final budgetary approval if required) to availability of account.

What is “AWS Educate”?

AWS Educate is an independent program that allows faculty to register their course(s) with AWS. In return, they can set up specially constrained student activity accounts with a starting amount of credit for their course(s) each semester. The faculty member is then responsible for requesting additional credits should a student go over the initial allotment. AWS Educate accounts cannot be integrated with independent AWS@Penn accounts, and cannot access AWS Marketplace products (such as GPU enabled AMIs).